Excel Shortcuts For Mac
A list and description of just over 50 important Excel shortcuts you should know if you spend a lot of time in Excel. This is a summarized version of the more than 200 shortcuts that are available in Excel for both Windows and Mac platforms. Microsoft Excel shortcut keys. Updated: by Computer Hope. Below is a listing of most of the major shortcut keys and key combinations usable in Microsoft Excel. See the computer shortcuts page if you are looking for shortcut keys used in other programs.
Excel Shortcuts For Mac
224 Excel keyboard shortcuts for Windows and Mac
Apple Excel Shortcuts
The keyboard shortcuts make your work easier, faster and more efficiently.
This list covers 224 shortcut keys you can use for Windows and Mac. It’s organized by 13 categories which you experience in Excel 2016.
Table of contents
Useful Excel shortcut keys
Windows | Mac |
---|---|
Display [Open file] dialog box | |
Ctrl+O | ⌘+O |
Cut the active cells to the clipboard | |
Ctrl+X | ⌘+X |
Copy the active cells to the clipboard | |
Ctrl+C | ⌘+C |
Paste the copied contents from the clipboard | |
Ctrl+V | ⌘+V |
Undo the last action | |
Ctrl+Z | ⌘+Z |
Redo the last action | |
Ctrl+Y | ⌘+Y |
Switch bold formatting | |
Ctrl+B | ⌘+B |
Switch italic formatting | |
Ctrl+I | ⌘+I |
Switch underlining | |
Ctrl+U | ⌘+U |
Switch strikethrough formatting | |
Ctrl+5 | ⌘+shift+X |
Display [Find] dialog box | |
Ctrl+F | ⌘+F |
Display [Print] dialog box | |
Ctrl+P | ⌘+P |
Save workbooks | |
Ctrl+S | ⌘+S |
Display [Save As] dialog box | |
F12 | F12 |
Quit Excel | |
Alt+F4 | ⌘+Q |
Display [Help] | |
F1 | F1 |
Shortcut keys for general functions
Windows | Mac |
---|---|
Switch filter | |
Ctrl+Shift+L | ⌘+shift+F |
Display the access keys for the ribbon commands | |
Alt | |
Move the focus to the next commands on the ribbon | |
Alt→Tab | |
Show or Hide the ribbon | |
Ctrl+F1 | ⌘+option+R |
Display the right-click menu | |
Shift+F10 | shift+F10 |
Switch the full screen mode | |
Alt→V→U | ⌘+control+F |
Exit the full screen mode | |
Esc | esc |
Close dialog boxs, message windows etc | |
Esc | esc |
Move to the right tab in a dialog boxes | |
Ctrl+Tab | |
Move to the left tab in a dialog box | |
Ctrl+Shift+Tab | |
Operate the functions in a dialog box | |
Enter | return |
Minimize Excel windows | |
⌘+H | |
Display [Print] tab in the Backstage view | |
Ctrl+F2 | control+F2 |
Open [Smart Lookup] | |
control+option+⌘+L | |
Display [File] and Backstage view | |
Alt→F | |
Display [Home] tab in ribbon | |
Alt→H | |
Display [Insert] tab in ribbon | |
Alt→N | |
Display [Page Layout] tab in ribbon | |
Alt→P | |
Display [Data] tab in ribbon | |
Alt→A | |
Display [Review] tab in ribbon | |
Alt→R | |
Display [View] tab in ribbon | |
Alt→W | |
Show or hide objects | |
Ctrl+6 | control+6 |
Switch floating shapes such as text boxes, shapes or pictures | |
Ctrl+Alt+5→Tab | |
Exit the floating shape navigation | |
Esc | esc |
Display [Thesaurus] dialog box | |
Shift+F7 | shift+F7 |
Check spelling | |
F7 | F7 |
Display [Quick Analysis Tool] dialog box | |
Ctrl+Q | |
Display [Insert] dialog box to insert rows, columns or cells | |
Ctrl+Shift++ | control+shift+= |
Display [Delete] dialog box to delet rows, columns or cells | |
Ctrl+– | ⌘+– |
Show or hide outline signs | |
Ctrl+8 | control+8 |
Display [Error Checking] menu | |
Alt+Shift+F10 | |
Display [Create Names] dialog box | |
Ctrl+Shift+F3 | ⌘+shift+F3 |
Display [Name Manager] dialog box | |
Ctrl+F3 | |
Display [Define Name] dialog box | |
⌘+F3 | |
Display [Define Name] dialog box | |
Alt→M→M→D | control+L |
Display [Paste Name] dialog box | |
F3 |
Shortcut keys for workbooks
Windows | Mac |
---|---|
Create a new blank workbook | |
Ctrl+N | ⌘+N |
Create a new workbook from templates | |
⌘+shift+P | |
Close the active workbook window | |
Ctrl+W | ⌘+W |
Display control menu for a workbook window | |
Alt+Space | |
Minimize the active workbook window | |
Ctrl+9 | control+9 |
Restore the size of the active window | |
Ctrl+F5 | |
Mixmize or restore the size of the active window | |
Ctrl+F10 | ⌘ +F10 |
Perform [Size] command when it’s not maximized | |
Ctrl+F8 | control+F8 |
For Mac, expand in lengthwise, then in widthwise | |
control+F8 | |
Move the active window, when it’s not miximized | |
Ctrl+F7 | |
Switch to the next book window | |
Ctrl+F6 | |
Calculate all worksheets in all open workbook | |
F9 | F9 |
Culculate all worksheets in all open workbook regardless of any changes since the last calculation | |
Ctrl+Alt+F9 | |
Recalculate all open workbooks includes cells which are not marked for calculation | |
Ctrl+Alt+Shift+F9 |
Shortcut keys for worksheets
Windows | Mac |
---|---|
Insert a new worksheet in the active workbook | |
Shift+F11 | shift+F11 |
Move to the right worksheet | |
Ctrl+Pageup | option+→ |
Move to the left worksheet | |
Ctrl+Pagedown | option+← |
Select the active worksheet and the left one | |
Ctrl+Shift+Pageup | |
Select the active worksheet and the right one | |
Ctrl+Shift+Pagedown | |
Move between the ribbon, the window, the worksheet and the zoon control (Including split windows) | |
F6 | |
Move between the ribbon, the window, the worksheet and the zoom control | |
Shift+F6 | |
Calculate the active worksheet | |
Shift+F9 | shift+F9 |
Shortcut keys for navigation
Windows | Mac |
---|---|
Move one cell up | |
↑ | ↑ |
Move one cell down | |
↓ | ↓ |
Move one cell left | |
← | ← |
Move one cell right | |
→ | → |
Move to the right cell | |
Tab | tab |
Move to the left cell | |
Shift+Tab | shift+tab |
Scroll one screen up | |
PageUp | page up MacBook : fn+↑ |
Scroll one screen down | |
PageDown | page down MacBook : fn+↓ |
Scroll one screen left | |
Alt+Pageup | option+page up MacBook : fn+↑ |
Scroll one screen right | |
Alt+Pagedown | option+page down MacBook : fn+↓ |
Move to the first cell in a work sheet | |
Ctrl+Home | control+home MacBook : control+← |
Move to the last cell in a work sheet | |
Ctrl+End | control+end MacBook : control+→ |
Move to the first row | |
Home | home MacBook : fn+← |
Move to the upepr left corner when scroll lock is on | |
Home+ScrollLock | |
Move to the top in the data range | |
Ctrl+↑ | ⌘+↑ |
Move to the last in the data range | |
Ctrl+↓ | ⌘+↓ |
Move to the left edge in the data range | |
Ctrl+← | ⌘+← |
Move to the right edge in the data range | |
Ctrl+→ | ⌘+→ |
Move the cursor to the last in the formula bar | |
Ctrl+End | control+end MacBook : control+→ |
Move to one cell up within the selected ranges | |
Enter | return |
Move to one cell down within the selected ranges | |
Shift+Enter | shift+return |
Move to one cell right within the selected ranges | |
Tab | tab |
Move to one cell left within the selected ranges | |
Shift+Tab | shift+tab |
Move to the next corner colockwise | |
Ctrl+. | control+. |
Display [Go To] dialog | |
F5 | F5 |
Scroll and move to the active cell | |
control+delete | |
Go to the submenu from the main menu | |
→ | |
Go to the next command in the main menu or the submenu | |
↓ | |
Move to the next in ribbon | |
↑↓←→ | |
Scroll the worksheet up and down, left and right | |
ScrollLock+↑↓←→ | |
Move to the next option or option group in a dialog box | |
Tab | tab |
Move in the active drop-down list in a dialog box | |
↑↓←→ | ↑↓←→ |
Turn the End mode on or off | |
End | fn+→ |
Move to the first field of the next record in a data from | |
Enter |
Shortcut keys for selection
Windows | Mac |
---|---|
Expand selected range by one cell | |
Shift+↑↓←→ | shift+↑↓←→ |
Select the entire worksheet | |
Ctrl+A | ⌘+A |
Select the current region when data is contained in the worksheet | |
Ctrl+Shift+Space | ⌘+shift+space |
Select the current region and its summaries when data is contained in the worksheet | |
Ctrl+Shift+Space→Space | ⌘+shift+space→space |
Select the entire worksheet | |
Ctrl+Shift+Space→Space→Space | ⌘+shift+space→space→space |
Select all objects when a object is selected | |
Ctrl+Shift+Space | |
Select the entire row | |
Shift+Space | shift+space |
Select the entire column | |
Ctrl+Space | control+space |
Expand the selected range to the top call of the row | |
Shift+Home | shift+home MacBook : shift+fn+← |
Expand the selected range to the beginning of the worksheet | |
Ctrl+Shift+Home | control+shift+home MacBook : control+shift+fn+← |
Expand the selected range to the end of the worksheet | |
Ctrl+Shift+End | control+shift+end MacBook : control+shift+fn+→ |
Expand the selected range one screen up | |
Shift+Pageup | shift+page up MacBook : shift+fn+↑ |
Expand the selected range one screen down | |
Shift+PageDown | shift+page down MacBook : shift+fn+↓ |
Select all cells with commnets | |
Ctrl+Shift+O | control+shift+O |
Select text from the cursor to the last in the formula bar | |
Ctrl+Shift+End | control+shift+end MacBook : control+shift+fn+→ |
Turn the extend selection mode on or off | |
F8 | F8 |
Select from the active cell to the cell which has data | |
Ctrl+Shift+: | ⌘+shift+: |
Expand selected range to the last cell which has data in the same row or the same column | |
Ctrl+Shift+↑↓←→ | ⌘+shift+↑↓←→ |
Select the cells which have data around the active cell | |
Ctrl+Shift+* | ⌘+shift+* |
Select the cells which have the different value from the active cell in the same row | |
Ctrl+| | |
Select the cells which have the different value from the active cell in the same column | |
Ctrl+Shift+| | control+shift+| |
Select the array includes the active cell | |
Ctrl+/ | control+/ |
Select the cells with formulas refering to the active cell directly | |
Ctrl+[ | control+[ |
Select the cells with formulas refering to the active cell directly or indirectly | |
Ctrl+Shift+[ | control+shift+{ |
Select the cells with formulas which refer to the selected range directly | |
Ctrl+] | control+shift+] |
Select the cells with formulas which refer to the selected range directly or in directly | |
Ctrl+Shift+] | control+shift+} |
Add discontiguous cells to the selected range | |
Shift+F8 | shift+F8 |
Select cells which have different values from the active cell in a row | |
control+ | |
Select the active cell when many cells are selected | |
shift+delete | |
Delete the selected ranges | |
Ctrl+– | ⌘+– |
Select the top command in the main or sub menu | |
Home | |
Select the last command in the main or sub menu | |
End | |
Open the selected menu | |
Enter | |
Activate the selected button | |
Enter | |
Display the list of the selected command | |
↓ | |
Display the selected drop-down list | |
Alt+↓ |
Shortcut keys for data entry
Windows | Mac |
---|---|
Edit the active cell | |
F2 | F2 |
Edit the active cell and place the cursor at the end | |
control+U | |
Edit the active cell and place the cursor at the end | |
BackSpace | delete |
Delete a charactor to the left of the cursor or selected text | |
Delete | delete MacBook : fn+delete |
Delete the contents in an active cell | |
BackSpace | delete |
Delete the contents but keep formats and comments in cells | |
Delete | delete |
Delete the left charactor of cursor or selected charactors | |
BackSpace | delete |
Exit edit mode and select one cell below | |
Enter | return |
Delete entry in cells or the formula bar | |
Esc | esc |
Complete a cell entry and move one cell down | |
Enter | return |
Complete a cell entry and move one cell up | |
Shift+Enter | shift+return |
Enter the current time | |
Ctrl+: | ⌘+; |
Enter the current date | |
Ctrl+; | control+; |
Copy the format and the contents to one cell below | |
Ctrl+D | ⌘+D |
Copy the format and the contents to one cell right | |
Ctrl+R | ⌘+R |
Enter the current entry to selected ranges | |
Ctrl+Enter | control+return |
Display [Replace] dialog box | |
Ctrl+H | control+H |
Repeat the current Find action | |
Shift+F4 | shift+F4 |
Display [Sort] dialog box | |
⌘+shift+R | |
Display [Create Tables] dialog box | |
Ctrl+T | ⌘+T |
Insert and edit a comment | |
Shift+F2 | shift+F2 |
Display [Insert Hyperlink] dialog box | |
Ctrl+K | ⌘+K |
Display the auto complete list | |
control+option+↓ | |
Enter an array formula | |
Ctrl+Shift+Enter | ⌘+shift+return |
Perform a selected button function or check / uncheck the check box | |
Space | |
Use [Flash Fill] function | |
Ctrl+E | |
Display [Charactor Viewer] dialog box (including Emoji) | |
control+⌘+space |
Shortcut keys for format cells
Windows | Mac |
---|---|
Select the fill color | |
Alt→H→H | |
Add top borders to the selected range | |
Alt→H→B→P | ⌘+option+↑ |
Add bottom borders to the selected range | |
Alt→H→B→O | ⌘+option+↓ |
Add left borders to the selected range | |
Alt→H→B→L | ⌘+option+← |
Add right borders to the selected range | |
Alt→H→B→R | ⌘+option+→ |
Add outline borders to the selected range | |
Ctrl+Shift+& | ⌘+option+0 |
Remove outline borders from the selected range | |
Ctrl+Shift+_ | ⌘+option+– |
Align left | |
Alt→H→L→1 | ⌘+L |
Center text | |
Alt→H→A→C | ⌘+E |
Align right | |
Alt→H→A→R | ⌘+R |
Increase font size in text boxs | |
Ctrl+Shift+> | |
Decrease font size in text boxs | |
Ctrl+Shift+< | |
Increase font size | |
⌘+shift+> | |
Decrease font size | |
⌘+shift+< | |
Display [Format Cells] dialog box | |
Ctrl+1 | ⌘+1 |
Display [Font] tab in [Format Cells] dialog box | |
Ctrl+Shift+P | control+shift+P |
Display [Style] for Windows / [Modify Cell Style] for Mac dialog box | |
Alt+Shift+7 | ⌘+shift+L |
Display [Paste Special] dialog box | |
Ctrl+Alt+V | ⌘+control+V |
Shortcut keys for number format
Windows | Mac |
---|---|
Apply [General] number format | |
Ctrl+Shift+~ | control+shift+~ |
Apply [Time] fromat with hour, minute and AM or PM | |
Ctrl+@ | control+shift+@ |
Apply [Date] format with date, month and year | |
Ctrl+Shift+# | control+shift+# |
Apply [Percentage] format without decimal places | |
Ctrl+Shift+% | control+shift+% |
Apply [Currency] format with 2 decimal places and negative numbers in parentheses | |
Ctrl+Shift+$ | control+shift+$ |
Apply [Number] format with thousands separator, and minus sign (-) for negative values | |
Ctrl+Shift+! | control+shift+! |
Apply [Scientific] number format with two decimal place | |
Ctrl+Shift+^ | control+shift+^ |
Shortcut keys for rows and columns
Windows | Mac |
---|---|
Insert selected rows or columns | |
Ctrl+Shift++ | ⌘+shift++ |
Delete selected rows or columns | |
Ctrl+– | ⌘+– |
Hide the selected rows | |
Ctrl+9 | ⌘+9 |
Hide the selected columns | |
Ctrl+0 | ⌘+0 |
Unhide the selected rows | |
Ctrl+Shift+( | control+shift+9 |
Unhide the selected columns | |
Ctrl+Shift+) | control+shift+0 |
Delete the characters from the cursor to the last | |
Ctrl+Delete | control+delete MacBook : control+fn+delete |
Group the selected cells | |
Alt+Shift+→ | ⌘+shift+K |
Ungroup the selected cells | |
Alt+Shift+← | ⌘+shift+J |
Shortcut keys for formulas and functions
Windows | Mac |
---|---|
Display [Formula] tab in ribbon | |
Alt→M | |
Show or hide the formula bar | |
Ctrl+Shift+U | control+shift+U |
Start a formula | |
= | = |
Display [Insert Function] dialog box | |
Shift+F3 | |
Display [Insert Function Arguments] dialog box | |
Ctrl+A | |
Display [Formula Builder] | |
shift+F3 | |
Display [Formula Builder] when a valid function name is typed in a formula | |
control+A | |
Insert Autosum | |
Alt+Shift+= | ⌘+shift+T |
Insert function arguments and parentheses when function name has been entered | |
Ctrl+Shift+A | control+shift+A |
Switch display between a cell value and a fomula | |
Ctrl+` | control+` |
Switch display between a cell value and a formula in the worksheet | |
Ctrl+Shift+` | |
Copy formula from the cell above to the active cell | |
Ctrl+Shift+‘ | control+shift+‘ |
Copy value from the cell above to the active cell | |
Ctrl+Shift+“ | control+shift+“ |
Switch cell references from relative to partially absolute to absolute | |
F4 | F4 |
Shortcut keys for charts
Windows | Mac |
---|---|
Create an enbedded chart from the selected range | |
Alt+F1 | option+F1 |
Create a chart in a new worksheet from the selected range | |
F11 | F11 |
Shortcut keys for macros
Windows | Mac |
---|---|
Create a macro sheet | |
Ctrl+F11 | ⌘+F11 |
Display [Macro] dialog box | |
Alt+F8 | option+F8 |
Display [Microsoft Visual Basic] window | |
Alt+F11 | option+F11 |
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This short tutorial explains different ways to add, use and remove strikethrough format in Excel desktop, Excel Online and Excel for Mac.
Excel is great for manipulating numbers, but it does not always make clear how to format text values the way you want. Strikethrough is a vivid example.
It is super easy to cross out text in Microsoft Word - you simply click the strikethrough button on the ribbon. Naturally, you'd expect to see the same button on the Excel ribbon. But it's nowhere to be found. So, how do I strikethrough text in Excel? By using any of the six methods described in this tutorial :)
- How to do strikethrough in Excel
How to strikethrough in Excel
To ensure that everyone is on the same page, let's define the term first. What does it mean to strikethrough in Excel? Simply, to put a line through a value in a cell. There are a handful of different ways to do this, and we are going to begin with the fastest one.
Excel strikethrough shortcut
Want to have the job done as quickly as possible? Press a hotkey or key combination.
Here's the keyboard shortcut to strikethrough in Excel: Ctrl + 5
The shortcut can be used on an entire cell, certain part of the cell contents, or a range of cells.
To apply the strikethrough format to a cell, select that cell, and press the shortcut:
To draw a line through all values in a range, select the range:
To strikethrough non-adjacent cells, select multiple cells while holding the Ctrl key, and then press the strikethrough shortcut:
To cross out part of the cell value, double-click the cell to enter the Edit mode, and select the text you want to strikethrough:
Apply strikethrough via cell format options
Another quick way to draw a line through a cell value in Excel is by using the Format Cells dialog. Here's how:
- Select one or more cells on which you want to apply the strikethrough format.
- Press Ctrl + 1 or right-click the selected cell(s) and choose Format Cells… from the context menu.
- In the Format Cells dialog box, go to the Font tab, and tick off the Strikethrough option under Effects.
- Click OK to save the change and close the dialog.
Add a strikethrough button to Quick Access Toolbar
If you think that the above method requires too many steps, add the strikethrough button to the Quick Access Toolbar to always have it at your fingertips.
- Click the small arrow in the upper left corner of the Excel window, and then click More Commands…
- Under Choose commands from, select Commands Not in the Ribbon, then select Strikethrough in the list of commands, and click the Add button. This will add Strikethrough to the list of commands on the right pane, and you click OK:
Look at the upper left corner of your worksheet again, and you will find the new button there:
Put a strikethrough button onto Excel ribbon
If your Quick Access Toolbar is reserved only for the most frequently used commands, which strikethrough is not, place it onto the ribbon instead. As with QAT, it's also one-time setup, performed in this way:
- Right-click anywhere on the ribbon and select Customize the Ribbon… from the pop-up menu:
- Since new buttons can only be added to custom groups, let's create one. For this, select the target tab (Home in our case) and click the New Group button. Then, click Rename… to name the newly created group to your liking, say My Formats:
- With the new group selected, perform the already familiar steps: under Choose commands from, select Commands Not in the Ribbon, find Strikethrough in the list of commands, select it, and click Add:
- Click OK to save the changes, and find the Strikethrough button on your Excel ribbon:
You can now cross out text in Excel with a single button click! And it will also remind you the keyboard shortcut in case you forget it :)
How to strikethrough automatically with conditional formatting
In case you are planning to use a strikethrough to cross out the completed tasks or activities in a checklist or to-do list, you may want Excel to do it for you automatically as you enter some text in a related cell, for example 'done':
The task can be easily accomplished with Excel Conditional Formatting:
- Select all the cells you want to cross out on condition (A2:A6 in this example).
- On the Home tab, in the Styles group, click Conditional Formatting > New Rule…
- In the New Formatting Rule dialog box, select Use a formula to determine which cells to format.
- In the Format values where this formula is true box, enter the formula that expresses the condition for your topmost cell:
=$B2='Done'
- Click the Format…
- In the Format Cells dialog box, switch to the Font tab and select the Strikethrough Optionally, you can make some other formatting changes, e.g. set a light grey font color for crossed out entries:
- Click OK to close the Format Cells dialog box, then click OK one more time to close the New Formatting Rule window, and you are all set!
Instead of defining a task status with text, you can insert checkboxes, link them to some cells (which you can hide later) and base your conditional formatting rule on the value in the linked cells (TRUE is a checkbox is checked, FALSE if not checked).
As the result, Excel will check off the completed tasks automatically depending on whether the checkbox is selected or not.
If you'd like to create something similar in your worksheets, the detailed steps can be found here: How to create a checklist with conditional formatting.
Add strikethrough with a macro
If you are not allergic to using VBA in your Excel worksheets, you can apply strikethrough on all selected cells with this line of code:
The step-by-step instructions on how to insert VBA code in Excel can be found here.
How to use strikethrough in Excel Online
In Excel Online, the strikethrough option is exactly where you'd expect to find it - next to the other formatting buttons on the Home tab, in the Font group:
However, there's a fly in the ointment - it's not possible to select non-adjacent cells or ranges in Excel Online. So, if you need to cross out multiple entries in different parts of your sheet, you will have to select each cell or a range of contiguous cells individually, and then click the strikethrough button.
The strikethrough shortcut (Ctrl + 5) works perfectly in Excel Online too and is often the fastest way to toggle the strikethrough formatting on and off.
How to strikethrough in Excel for Mac
A quick way to strikethrough text in Excel for Mac is by using this keyboard shortcut: ⌘ + SHIFT + X
It can also be done from the Format Cells dialog in the same way as in Excel for Windows:
- Select the cell(s) or part of a cell value you wish to cross out.
- Right-click the selection and chose Format Cells from the popup menu.
- In the Format Cells dialog box, switch to the Font tab and select the Strikethrough checkbox:
How to remove strikethrough in Excel
The correct way to remove strikethrough from a cell depends on how you've added it.
Remove strikethrough added manually
If you applied strikethrough via a shortcut or cell format, then press Ctrl + 5 again, and the formatting will be gone.
A longer way would be opening the Format Cells dialog (Ctrl + 1) and unchecking the Strikethrough box there:
Remove strikethrough added with conditional formatting
If strikethrough is added by a conditional formatting rule, then you need to remove that rule to get rid of strikethrough.
To have it done, select all the cells from which you want to remove strikethrough, go to the Home tab > Styles group, and click Conditional Formatting > Clear Rules > Clear Rules from Selected Cells:
If some other conditional formatting rule(s) is applied to the same cells and you'd like to keep that rule, then click conditional Formatting > Manage Rules… and delete only the strikethrough rule.
For more information, please see How to delete conditional formatting rules in Excel.
That's how you can add and remove the strikethrough formatting in Excel. I thank you for reading and hope to see you on our blog next week!