Excel Shortcuts For Mac

A list and description of just over 50 important Excel shortcuts you should know if you spend a lot of time in Excel. This is a summarized version of the more than 200 shortcuts that are available in Excel for both Windows and Mac platforms. Microsoft Excel shortcut keys. Updated: by Computer Hope. Below is a listing of most of the major shortcut keys and key combinations usable in Microsoft Excel. See the computer shortcuts page if you are looking for shortcut keys used in other programs.

Excel Shortcuts For Mac

224 Excel keyboard shortcuts for Windows and Mac

Apple Excel Shortcuts

The keyboard shortcuts make your work easier, faster and more efficiently.

This list covers 224 shortcut keys you can use for Windows and Mac. It’s organized by 13 categories which you experience in Excel 2016.

Table of contents

Useful Excel shortcut keys

WindowsMac
Display [Open file] dialog box
Ctrl+O+O
Cut the active cells to the clipboard
Ctrl+X+X
Copy the active cells to the clipboard
Ctrl+C+C
Paste the copied contents from the clipboard
Ctrl+V+V
Undo the last action
Ctrl+Z+Z
Redo the last action
Ctrl+Y+Y
Switch bold formatting
Ctrl+B+B
Switch italic formatting
Ctrl+I+I
Switch underlining
Ctrl+U+U
Switch strikethrough formatting
Ctrl+5+shift+X
Display [Find] dialog box
Ctrl+F+F
Display [Print] dialog box
Ctrl+P+P
Save workbooks
Ctrl+S+S
Display [Save As] dialog box
F12F12
Quit Excel
Alt+F4+Q
Display [Help]
F1F1

Shortcut keys for general functions

WindowsMac
Switch filter
Ctrl+Shift+L+shift+F
Display the access keys for the ribbon commands
Alt
Move the focus to the next commands on the ribbon
AltTab
Show or Hide the ribbon
Ctrl+F1+option+R
Display the right-click menu
Shift+F10shift+F10
Switch the full screen mode
AltVU+control+F
Exit the full screen mode
Escesc
Close dialog boxs, message windows etc
Escesc
Move to the right tab in a dialog boxes
Ctrl+Tab
Move to the left tab in a dialog box
Ctrl+Shift+Tab
Operate the functions in a dialog box
Enterreturn
Minimize Excel windows
+H
Display [Print] tab in the Backstage view
Ctrl+F2control+F2
Open [Smart Lookup]
control+option++L
Display [File] and Backstage view
AltF
Display [Home] tab in ribbon
AltH
Display [Insert] tab in ribbon
AltN
Display [Page Layout] tab in ribbon
AltP
Display [Data] tab in ribbon
AltA
Display [Review] tab in ribbon
AltR
Display [View] tab in ribbon
AltW
Show or hide objects
Ctrl+6control+6
Switch floating shapes such as text boxes, shapes or pictures
Ctrl+Alt+5Tab
Exit the floating shape navigation
Escesc
Display [Thesaurus] dialog box
Shift+F7shift+F7
Check spelling
F7F7
Display [Quick Analysis Tool] dialog box
Ctrl+Q
Display [Insert] dialog box to insert rows, columns or cells
Ctrl+Shift++control+shift+=
Display [Delete] dialog box to delet rows, columns or cells
Ctrl++
Show or hide outline signs
Ctrl+8control+8
Display [Error Checking] menu
Alt+Shift+F10
Display [Create Names] dialog box
Ctrl+Shift+F3+shift+F3
Display [Name Manager] dialog box
Ctrl+F3
Display [Define Name] dialog box
+F3
Display [Define Name] dialog box
AltMMDcontrol+L
Display [Paste Name] dialog box
F3

Shortcut keys for workbooks

WindowsMac
Create a new blank workbook
Ctrl+N+N
Create a new workbook from templates
+shift+P
Close the active workbook window
Ctrl+W+W
Display control menu for a workbook window
Alt+Space
Minimize the active workbook window
Ctrl+9control+9
Restore the size of the active window
Ctrl+F5
Mixmize or restore the size of the active window
Ctrl+F10+F10
Perform [Size] command when it’s not maximized
Ctrl+F8control+F8
For Mac, expand in lengthwise, then in widthwise
control+F8
Move the active window, when it’s not miximized
Ctrl+F7
Switch to the next book window
Ctrl+F6
Calculate all worksheets in all open workbook
F9F9
Culculate all worksheets in all open workbook regardless of any changes since the last calculation
Ctrl+Alt+F9
Recalculate all open workbooks includes cells which are not marked for calculation
Ctrl+Alt+Shift+F9

Shortcut keys for worksheets

WindowsMac
Insert a new worksheet in the active workbook
Shift+F11shift+F11
Move to the right worksheet
Ctrl+Pageupoption+
Move to the left worksheet
Ctrl+Pagedownoption+
Select the active worksheet and the left one
Ctrl+Shift+Pageup
Select the active worksheet and the right one
Ctrl+Shift+Pagedown
Move between the ribbon, the window, the worksheet and the zoon control (Including split windows)
F6
Move between the ribbon, the window, the worksheet and the zoom control
Shift+F6
Calculate the active worksheet
Shift+F9shift+F9

Shortcut keys for navigation

WindowsMac
Move one cell up
Move one cell down
Move one cell left
Move one cell right
Move to the right cell
Tabtab
Move to the left cell
Shift+Tabshift+tab
Scroll one screen up
PageUppage up
MacBook : fn+
Scroll one screen down
PageDownpage down
MacBook : fn+
Scroll one screen left
Alt+Pageupoption+page up
MacBook : fn+
Scroll one screen right
Alt+Pagedownoption+page down
MacBook : fn+
Move to the first cell in a work sheet
Ctrl+Homecontrol+home
MacBook : control+
Move to the last cell in a work sheet
Ctrl+Endcontrol+end
MacBook : control+
Move to the first row
Homehome
MacBook : fn+
Move to the upepr left corner when scroll lock is on
Home+ScrollLock
Move to the top in the data range
Ctrl++
Move to the last in the data range
Ctrl++
Move to the left edge in the data range
Ctrl++
Move to the right edge in the data range
Ctrl++
Move the cursor to the last in the formula bar
Ctrl+Endcontrol+end
MacBook : control+
Move to one cell up within the selected ranges
Enterreturn
Move to one cell down within the selected ranges
Shift+Entershift+return
Move to one cell right within the selected ranges
Tabtab
Move to one cell left within the selected ranges
Shift+Tabshift+tab
Move to the next corner colockwise
Ctrl+.control+.
Display [Go To] dialog
F5F5
Scroll and move to the active cell
control+delete
Go to the submenu from the main menu
Go to the next command in the main menu or the submenu
Move to the next in ribbon
Scroll the worksheet up and down, left and right
ScrollLock+
Move to the next option or option group in a dialog box
Tabtab
Move in the active drop-down list in a dialog box
Turn the End mode on or off
Endfn+
Move to the first field of the next record in a data from
Enter

Shortcut keys for selection

WindowsMac
Expand selected range by one cell
Shift+shift+
Select the entire worksheet
Ctrl+A+A
Select the current region when data is contained in the worksheet
Ctrl+Shift+Space+shift+space
Select the current region and its summaries when data is contained in the worksheet
Ctrl+Shift+SpaceSpace+shift+spacespace
Select the entire worksheet
Ctrl+Shift+SpaceSpaceSpace+shift+spacespacespace
Select all objects when a object is selected
Ctrl+Shift+Space
Select the entire row
Shift+Spaceshift+space
Select the entire column
Ctrl+Spacecontrol+space
Expand the selected range to the top call of the row
Shift+Homeshift+home
MacBook : shift+fn+
Expand the selected range to the beginning of the worksheet
Ctrl+Shift+Homecontrol+shift+home
MacBook : control+shift+fn+
Expand the selected range to the end of the worksheet
Ctrl+Shift+Endcontrol+shift+end
MacBook : control+shift+fn+
Expand the selected range one screen up
Shift+Pageupshift+page up
MacBook : shift+fn+
Expand the selected range one screen down
Shift+PageDownshift+page down
MacBook : shift+fn+
Select all cells with commnets
Ctrl+Shift+Ocontrol+shift+O
Select text from the cursor to the last in the formula bar
Ctrl+Shift+Endcontrol+shift+end
MacBook : control+shift+fn+
Turn the extend selection mode on or off
F8F8
Select from the active cell to the cell which has data
Ctrl+Shift+:+shift+:
Expand selected range to the last cell which has data in the same row or the same column
Ctrl+Shift++shift+
Select the cells which have data around the active cell
Ctrl+Shift+*+shift+*
Select the cells which have the different value from the active cell in the same row
Ctrl+|
Select the cells which have the different value from the active cell in the same column
Ctrl+Shift+|control+shift+|
Select the array includes the active cell
Ctrl+/control+/
Select the cells with formulas refering to the active cell directly
Ctrl+[control+[
Select the cells with formulas refering to the active cell directly or indirectly
Ctrl+Shift+[control+shift+{
Select the cells with formulas which refer to the selected range directly
Ctrl+]control+shift+]
Select the cells with formulas which refer to the selected range directly or in directly
Ctrl+Shift+]control+shift+}
Add discontiguous cells to the selected range
Shift+F8shift+F8
Select cells which have different values from the active cell in a row
control+
Select the active cell when many cells are selected
shift+delete
Delete the selected ranges
Ctrl++
Select the top command in the main or sub menu
Home
Select the last command in the main or sub menu
End
Open the selected menu
Enter
Activate the selected button
Enter
Display the list of the selected command
Display the selected drop-down list
Alt+

Shortcut keys for data entry

WindowsMac
Edit the active cell
F2F2
Edit the active cell and place the cursor at the end
control+U
Edit the active cell and place the cursor at the end
BackSpacedelete
Delete a charactor to the left of the cursor or selected text
Deletedelete
MacBook : fn+delete
Delete the contents in an active cell
BackSpacedelete
Delete the contents but keep formats and comments in cells
Deletedelete
Delete the left charactor of cursor or selected charactors
BackSpacedelete
Exit edit mode and select one cell below
Enterreturn
Delete entry in cells or the formula bar
Escesc
Complete a cell entry and move one cell down
Enterreturn
Complete a cell entry and move one cell up
Shift+Entershift+return
Enter the current time
Ctrl+:+;
Enter the current date
Ctrl+;control+;
Copy the format and the contents to one cell below
Ctrl+D+D
Copy the format and the contents to one cell right
Ctrl+R+R
Enter the current entry to selected ranges
Ctrl+Entercontrol+return
Display [Replace] dialog box
Ctrl+Hcontrol+H
Repeat the current Find action
Shift+F4shift+F4
Display [Sort] dialog box
+shift+R
Display [Create Tables] dialog box
Ctrl+T+T
Insert and edit a comment
Shift+F2shift+F2
Display [Insert Hyperlink] dialog box
Ctrl+K+K
Display the auto complete list
control+option+
Enter an array formula
Ctrl+Shift+Enter+shift+return
Perform a selected button function or check / uncheck the check box
Space
Use [Flash Fill] function
Ctrl+E
Display [Charactor Viewer] dialog box (including Emoji)
control++space

Shortcut keys for format cells

WindowsMac
Select the fill color
AltHH
Add top borders to the selected range
AltHBP+option+
Add bottom borders to the selected range
AltHBO+option+
Add left borders to the selected range
AltHBL+option+
Add right borders to the selected range
AltHBR+option+
Add outline borders to the selected range
Ctrl+Shift+&+option+0
Remove outline borders from the selected range
Ctrl+Shift+_+option+
Align left
AltHL1+L
Center text
AltHAC+E
Align right
AltHAR+R
Increase font size in text boxs
Ctrl+Shift+>
Decrease font size in text boxs
Ctrl+Shift+<
Increase font size
+shift+>
Decrease font size
+shift+<
Display [Format Cells] dialog box
Ctrl+1+1
Display [Font] tab in [Format Cells] dialog box
Ctrl+Shift+Pcontrol+shift+P
Display [Style] for Windows / [Modify Cell Style] for Mac dialog box
Alt+Shift+7+shift+L
Display [Paste Special] dialog box
Ctrl+Alt+V+control+V

Shortcut keys for number format

WindowsMac
Apply [General] number format
Ctrl+Shift+~control+shift+~
Apply [Time] fromat with hour, minute and AM or PM
Ctrl+@control+shift+@
Apply [Date] format with date, month and year
Ctrl+Shift+#control+shift+#
Apply [Percentage] format without decimal places
Ctrl+Shift+%control+shift+%
Apply [Currency] format with 2 decimal places and negative numbers in parentheses
Ctrl+Shift+$control+shift+$
Apply [Number] format with thousands separator, and minus sign (-) for negative values
Ctrl+Shift+!control+shift+!
Apply [Scientific] number format with two decimal place
Ctrl+Shift+^control+shift+^

Shortcut keys for rows and columns

WindowsMac
Insert selected rows or columns
Ctrl+Shift+++shift++
Delete selected rows or columns
Ctrl++
Hide the selected rows
Ctrl+9+9
Hide the selected columns
Ctrl+0+0
Unhide the selected rows
Ctrl+Shift+(control+shift+9
Unhide the selected columns
Ctrl+Shift+)control+shift+0
Delete the characters from the cursor to the last
Ctrl+Deletecontrol+delete
MacBook : control+fn+delete
Group the selected cells
Alt+Shift++shift+K
Ungroup the selected cells
Alt+Shift++shift+J

Shortcut keys for formulas and functions

WindowsMac
Display [Formula] tab in ribbon
AltM
Show or hide the formula bar
Ctrl+Shift+Ucontrol+shift+U
Start a formula
==
Display [Insert Function] dialog box
Shift+F3
Display [Insert Function Arguments] dialog box
Ctrl+A
Display [Formula Builder]
shift+F3
Display [Formula Builder] when a valid function name is typed in a formula
control+A
Insert Autosum
Alt+Shift+=+shift+T
Insert function arguments and parentheses when function name has been entered
Ctrl+Shift+Acontrol+shift+A
Switch display between a cell value and a fomula
Ctrl+`control+`
Switch display between a cell value and a formula in the worksheet
Ctrl+Shift+`
Copy formula from the cell above to the active cell
Ctrl+Shift+control+shift+
Copy value from the cell above to the active cell
Ctrl+Shift+control+shift+
Switch cell references from relative to partially absolute to absolute
F4F4

Shortcut keys for charts

WindowsMac
Create an enbedded chart from the selected range
Alt+F1option+F1
Create a chart in a new worksheet from the selected range
F11F11

Shortcut keys for macros

WindowsMac
Create a macro sheet
Ctrl+F11+F11
Display [Macro] dialog box
Alt+F8option+F8
Display [Microsoft Visual Basic] window
Alt+F11option+F11

Featured Products

This short tutorial explains different ways to add, use and remove strikethrough format in Excel desktop, Excel Online and Excel for Mac.

Excel is great for manipulating numbers, but it does not always make clear how to format text values the way you want. Strikethrough is a vivid example.

It is super easy to cross out text in Microsoft Word - you simply click the strikethrough button on the ribbon. Naturally, you'd expect to see the same button on the Excel ribbon. But it's nowhere to be found. So, how do I strikethrough text in Excel? By using any of the six methods described in this tutorial :)

  • How to do strikethrough in Excel

How to strikethrough in Excel

To ensure that everyone is on the same page, let's define the term first. What does it mean to strikethrough in Excel? Simply, to put a line through a value in a cell. There are a handful of different ways to do this, and we are going to begin with the fastest one.

Excel strikethrough shortcut

Want to have the job done as quickly as possible? Press a hotkey or key combination.

Here's the keyboard shortcut to strikethrough in Excel: Ctrl + 5

The shortcut can be used on an entire cell, certain part of the cell contents, or a range of cells.

To apply the strikethrough format to a cell, select that cell, and press the shortcut:

To draw a line through all values in a range, select the range:

To strikethrough non-adjacent cells, select multiple cells while holding the Ctrl key, and then press the strikethrough shortcut:

To cross out part of the cell value, double-click the cell to enter the Edit mode, and select the text you want to strikethrough:

Apply strikethrough via cell format options

Another quick way to draw a line through a cell value in Excel is by using the Format Cells dialog. Here's how:

  1. Select one or more cells on which you want to apply the strikethrough format.
  2. Press Ctrl + 1 or right-click the selected cell(s) and choose Format Cells… from the context menu.
  3. In the Format Cells dialog box, go to the Font tab, and tick off the Strikethrough option under Effects.
  4. Click OK to save the change and close the dialog.

Add a strikethrough button to Quick Access Toolbar

If you think that the above method requires too many steps, add the strikethrough button to the Quick Access Toolbar to always have it at your fingertips.

  1. Click the small arrow in the upper left corner of the Excel window, and then click More Commands…
  2. Under Choose commands from, select Commands Not in the Ribbon, then select Strikethrough in the list of commands, and click the Add button. This will add Strikethrough to the list of commands on the right pane, and you click OK:

Look at the upper left corner of your worksheet again, and you will find the new button there:

Put a strikethrough button onto Excel ribbon

If your Quick Access Toolbar is reserved only for the most frequently used commands, which strikethrough is not, place it onto the ribbon instead. As with QAT, it's also one-time setup, performed in this way:

  1. Right-click anywhere on the ribbon and select Customize the Ribbon… from the pop-up menu:
  2. Since new buttons can only be added to custom groups, let's create one. For this, select the target tab (Home in our case) and click the New Group button. Then, click Rename… to name the newly created group to your liking, say My Formats:
  3. With the new group selected, perform the already familiar steps: under Choose commands from, select Commands Not in the Ribbon, find Strikethrough in the list of commands, select it, and click Add:
  4. Click OK to save the changes, and find the Strikethrough button on your Excel ribbon:

You can now cross out text in Excel with a single button click! And it will also remind you the keyboard shortcut in case you forget it :)

Tip. By using Up and Down arrows in the Excel Options dialog box, you can move your custom group with the Strikethrough button to any position on the ribbon:

How to strikethrough automatically with conditional formatting

In case you are planning to use a strikethrough to cross out the completed tasks or activities in a checklist or to-do list, you may want Excel to do it for you automatically as you enter some text in a related cell, for example 'done':

The task can be easily accomplished with Excel Conditional Formatting:

  1. Select all the cells you want to cross out on condition (A2:A6 in this example).
  2. On the Home tab, in the Styles group, click Conditional Formatting > New Rule…
  3. In the New Formatting Rule dialog box, select Use a formula to determine which cells to format.
  4. In the Format values where this formula is true box, enter the formula that expresses the condition for your topmost cell:

    =$B2='Done'

  5. Click the Format…
  6. In the Format Cells dialog box, switch to the Font tab and select the Strikethrough Optionally, you can make some other formatting changes, e.g. set a light grey font color for crossed out entries:
  7. Click OK to close the Format Cells dialog box, then click OK one more time to close the New Formatting Rule window, and you are all set!

Instead of defining a task status with text, you can insert checkboxes, link them to some cells (which you can hide later) and base your conditional formatting rule on the value in the linked cells (TRUE is a checkbox is checked, FALSE if not checked).

As the result, Excel will check off the completed tasks automatically depending on whether the checkbox is selected or not.

If you'd like to create something similar in your worksheets, the detailed steps can be found here: How to create a checklist with conditional formatting.

Add strikethrough with a macro

If you are not allergic to using VBA in your Excel worksheets, you can apply strikethrough on all selected cells with this line of code:

The step-by-step instructions on how to insert VBA code in Excel can be found here.

How to use strikethrough in Excel Online

In Excel Online, the strikethrough option is exactly where you'd expect to find it - next to the other formatting buttons on the Home tab, in the Font group:

However, there's a fly in the ointment - it's not possible to select non-adjacent cells or ranges in Excel Online. So, if you need to cross out multiple entries in different parts of your sheet, you will have to select each cell or a range of contiguous cells individually, and then click the strikethrough button.

The strikethrough shortcut (Ctrl + 5) works perfectly in Excel Online too and is often the fastest way to toggle the strikethrough formatting on and off.

How to strikethrough in Excel for Mac

A quick way to strikethrough text in Excel for Mac is by using this keyboard shortcut: ⌘ + SHIFT + X

It can also be done from the Format Cells dialog in the same way as in Excel for Windows:

  1. Select the cell(s) or part of a cell value you wish to cross out.
  2. Right-click the selection and chose Format Cells from the popup menu.
  3. In the Format Cells dialog box, switch to the Font tab and select the Strikethrough checkbox:

How to remove strikethrough in Excel

The correct way to remove strikethrough from a cell depends on how you've added it.

Remove strikethrough added manually

If you applied strikethrough via a shortcut or cell format, then press Ctrl + 5 again, and the formatting will be gone.

A longer way would be opening the Format Cells dialog (Ctrl + 1) and unchecking the Strikethrough box there:

Remove strikethrough added with conditional formatting

If strikethrough is added by a conditional formatting rule, then you need to remove that rule to get rid of strikethrough.

To have it done, select all the cells from which you want to remove strikethrough, go to the Home tab > ­ Styles group, and click Conditional Formatting > Clear Rules > Clear Rules from Selected Cells:

If some other conditional formatting rule(s) is applied to the same cells and you'd like to keep that rule, then click conditional Formatting > Manage Rules… and delete only the strikethrough rule.

For more information, please see How to delete conditional formatting rules in Excel.

That's how you can add and remove the strikethrough formatting in Excel. I thank you for reading and hope to see you on our blog next week!

Excel Shortcuts For Mac

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