Shortcut For Bullet Points In Word Mac

There may be times when you want to insert a bullet in the middle of a sentence or a line of text. For example, you might want to put bullets between parts of an address, as pictured below. The bullets above were inserted by holding down the Alt key and typing 0183. Create a bulleted or numbered list in Word for Mac. Tip: To move a whole list to the left or the right, click the first bullet or number in the list and drag it to a new location. The whole list moves as you drag, without changing the numbering levels in the list.

1. Frequently Used Shortcuts
+Z or Ctrl+ZUndo the last action
+X or Ctrl+XCut selected text or graphics
+C or Ctrl+CCopy selected text or graphics to the Clipboard
+V or Ctrl+VPaste the Clipboard contents
Option++GChoose the Go To command (Edit menu)
Option++LOpen the Spelling and Grammar dialog box
F8Extend a selection
+` (Grave accent)Go to the next window
+Shift+SChoose the Save As command (File menu).
Shift+F2Copy selected text
Shift+F3Change letters to uppercase, lowercase, or mixed case
Ctrl+F for Find; Ctrl+H for Find and ReplaceFind or Find and Replace
+P or Ctrl+PPrint a document
Shift+F5Move to the previous insertion point
+Shift+` (Grave accent)Go to the previous window
Shift+F7Open the Thesaurus pane
Shift+F8Shrink a selection
Shift+F9Switch between a field code and its result
+F3Cut the selection to the Spike
+F4Close the window
Option++RExpand or minimize the ribbon
+Shift+F5Edit a bookmark
Option+F7Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar).
+Shift+LLook up selected text on the Internet

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2. Move the Cursor
Move the cursorSome Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.
Arrow LeftMove one character to the left
Arrow RightMove one character to the right
Option+Arrow LeftMove one word to the left
Option+Arrow RightMove one word to the right
+Arrow UpMove one paragraph up
+Arrow DownMove one paragraph down
Shift+TabMove one cell to the left (in a table)
TabMove one cell to the right (in a table)
Arrow UpMove up one line
Arrow DownMove down one line
+Arrow Right or EndMove to the end of a line
+Arrow Left or HomeMove to the beginning of a line
Page UpMove up one screen (scrolling)
Page DownMove down one screen (scrolling)
+Page DownMove to the top of the next page
+Page UpMove to the top of the previous page
+End; On a MacBook keyboard: +FN+Arrow RightTo the end of a document
+Home; On a MacBook keyboard: +FN+Arrow LeftTo the beginning of a document
Shift+F5To the previous insertion point

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3. Select text and graphics
Select the first item that you want, hold down , and then select any additional items.Select multiple items not next to each other
Shift+Arrow RightSelect one character to the right
Shift+Arrow LeftSelect one character to the left
Shift+Option+Arrow RightSelect one word to the right
Shift+Option+Arrow LeftSelect one word to the left
+Shift+Arrow Right or Shift+EndSelect to the end of a line
+Shift+Arrow Left or Shift+HomeSelect to the beginning of a line
Shift+Arrow DownSelect one line down
Shift+Arrow UpSelect one line up
+Shift+Arrow DownSelect to the end of a paragraph
+Shift+Arrow UpSelect to the beginning of a paragraph
Shift+Page DownSelect one screen down
Shift+Page UpSelect one screen up
+Shift+HomeSelect to the beginning of a document
+Shift+EndSelect to the end of a document
Option++Shift+Page DownSelect to the end of a window
+ASelect to select the entire document
+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode.Select to a vertical block of text
F8 , and then use the arrow keys; press Esc to cancel selection mode.Select to a specific location in a document

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4. Select text and graphics in a table
TabSelect the next cell's contents
Shift+TabSelect the preceding cell's contents
Hold down Shift and press an arrow key repeatedly.Extend a selection to adjacent cells
Click in the column's top or bottom cell. Hold down Shift and press the Arrow Up or Arrow Down key repeatedly.Select a column
+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode.Extend a selection (or block)
Shift+F8Reduce the selection size
Select the first item that you want, hold down , and then select any additional items.Select multiple cells, columns, or rows that are not next to each other

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5. Extend a selection
F8Turn on extend mode
F8, Arrow LeftSelect the nearest character to the left
F8, Arrow RightSelect the nearest character to the right
Press F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.Expand a selection
Shift+F8Reduce the size of a selection
EscTurn off extend mode

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6. Edit text and graphics
+C or F3Copy text or graphics
+Shift+CCopy a style
+Shift+VPaste a style
Ctrl+Option+CCopy text or graphics to the Scrapbook
+X or F2Cut selected text to the clipboard
+X or F2 (then move the cursor and press +V or F4 )Move text or graphics
Option+F3Create AutoText
+Option+Shift+VInsert AutoText
+V or F4Paste the Clipboard contents
+Ctrl+VPaste special
+Option+Shift+VPaste and match the formatting of the surrounding text
+Shift+F3Paste the Spike contents
DeleteDelete one character to the left
+DeleteDelete one word to the left
or ClearDelete one character to the right
+Delete one word to the right
+X or F2Cut selected text to the Clipboard
+ZUndo the last action
+YRedo the last action
+F3Cut to the Spike

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7. Align and format paragraphs
+ECenter a paragraph
+JJustify a paragraph
+LLeft-align a paragraph
+RRight-align a paragraph
Ctrl+Shift+MIndent a paragraph from the left
+Shift+MRemove a paragraph indent from the left
+TCreate a hanging indent
+Shift+TRemove a hanging indent
+Option+KStart AutoFormat
+Shift+NApply the Normal style
+Option+1Apply the Heading 1 style
+Option+2Apply the Heading 2 style
+Option+3Apply the Heading 3 style
+Shift+LApply the List style when the cursor is at the beginning of a line
Option+SpacebarInsert a nonbreaking space

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8. Set line spacing
+1Set lines as single-spaced
+2Set lines as double-spaced
+5Set lines as 1.5-line spacing
+0 (zero)Add or remove one line of space directly preceding a paragraph

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9. Format characters
+Shift+FChange the font
+Shift+>Increase the font size
+Shift+<Decrease the font size
+Increase the font size by 1 point
+Decrease the font size by 1 point
+DChange the formatting of characters (Font command, Format menu)
Shift+F3Change the case of letters
+Shift+AFormat in all capital letters
+BApply bold formatting
+UApply an underline
+Shift+WUnderline words but not spaces
+Shift+DDouble-underline text
+IApply italic formatting
+Shift+KFormat in all small capital letters
+= (Equal sign)Apply subscript formatting (automatic spacing)
+Shift++ (Plus sign)Apply superscript formatting (automatic spacing)
+Shift+XApply strike-through formatting

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10. Insert special characters
+F9Insert an empty field
Shift+ReturnInsert a line break
+EnterInsert a page break
+Shift+ReturnInsert a column break
+Shift+- (Hyphen)Insert a nonbreaking hyphen
Option+GInsert the copyright symbol
Option+RInsert the registered trademark symbol
Option+2Insert the trademark symbol
Option+; (Semicolon)Insert an ellipsis

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11. Work with fields
Ctrl+Shift+DInsert a DATE field
+Option+Shift+LInsert a LISTNUM field
Ctrl+Shift+PInsert a PAGE field
Ctrl+Shift+TInsert a TIME field
+F9Insert an empty field
F9Update selected fields
+Shift+F9Unlink a field
Shift+F9Switch between a field code and its result
Option+F9Switch between all field codes and their results
Option+Shift+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
F11Go to the next field
Shift+F11Go to the previous field
+F11Lock a field
+Shift+F11Unlock a field

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12. Outline a document
Ctrl+Shift+Arrow LeftPromote a paragraph
Ctrl+Shift+Arrow RightDemote a paragraph
+Shift+NDemote to body text
Ctrl+Shift+Arrow UpMove selected paragraphs up
Ctrl+Shift+Arrow DownMove selected paragraphs down
Ctrl+Shift++ (Plus sign)Expand text under a heading
Ctrl+Shift+- (Minus sign)Collapse text under a heading
Ctrl+Shift+AExpand all body text and headings or collapse all body text
Ctrl+Shift+LShow the first line of body text or all body text
Ctrl+Shift + Show all headings with the specified heading level
Shortcut For Bullet Points In Word Mac

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13. Review a document
+Option+AInsert a comment
+Shift+ETurn track changes on or off
HomeGo to the beginning of a comment
End (The End key is not available on all keyboards)Go to the end of a comment
+HomeGo to the beginning of the list of comments when in the Reviewing Pane
+EndGo to the end of the list of comments when in the Reviewing Pane

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14. Print a document
+PPrint a document

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15. Move around in a table
Tab (If the cursor is in the last cell of a table, pressing Tab adds a new row)Move to the next cell
Shift+TabMove to the preceding cell
Arrow Up or Arrow DownMove to the preceding or next row
Ctrl+HomeMove to the first cell in the row
Ctrl+EndMove to the last cell in the row
Ctrl+Page UpMove to the first cell in the column
Ctrl+Page DownMove to the last cell in the column
ReturnStart a new paragraph
Tab at the end of the last row.Add a new row at the bottom of the table
Return at the beginning of the first cellAdd text before a table at the beginning of a document
+Ctrl+IInsert a row

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16. Resize table columns by using the ruler
ShiftMove a single column line; Retain table width.
+ShiftEqually resize all columns to the right; Retain table width.
Proportionally resize all columns to the right; Retain table width.

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17. Resize table columns directly in a table.
To display a column's measurements in the ruler when you resize the column, press Option with these shortcut keys. To finely adjust a column width, turn off snap-to functionality by pressing Option with the shortcut keys.
No keyMove a single column line; Retain table width.
ShiftRetain column sizes to the right; Change table width.
+ShiftEqually resize all columns to the right; Retain table width.
Proportionally resize all columns to the right; Retain table width.

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18. Insert paragraphs and tab characters in a table
ReturnInsert a new paragraph in a cell
Option+TabInsert a Tab character in a cell

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19. Use footnotes and endnotes
+Option+FInsert a footnote
+Option+EInsert an endnote

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20. Right-to-left language features
Ctrl++Arrow LeftParagraph direction to right to left
Ctrl++Arrow RightParagraph direction to left to right

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21. Function key shortcuts
Word 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut.
F1Undo the last action
F2Cut selected text or graphics
F3Copy selected text or graphics to the clipboard
F4Paste the Clipboard contents
F5Choose the Go To command (Edit menu)
F7Open the Spelling and Grammar dialog box
F8Extend a selection
F9Update selected fields.
+F6Go to the next window
Shift+F2Copy selected text
Shift+F3Change letters to uppercase, lowercase, or mixed case
Shift+F4 or +Shift+F4Repeat a Find or Go To action
Shift+F5Move to the previous insertion point
Shift+F7Open the Thesaurus pane
Shift+F8Shrink a selection
Shift+F9Switch between a field code and its result.
Shift+F11Go to the previous field
+F3Cut the selection to the Spike
+F4Close the window
+F6Go to the next window
+F9Insert an empty field
+F11Lock a field
+Shift+F3Insert the contents of the Spike
+Shift+F5Edit a bookmark
+Shift+F7Update linked information in a Word source document
+Shift+F8+ Arrow KeyExtend a selection as a block selection
+Shift+F9Unlink a field
+Shift+F11Unlock a field
Option+F3Create an AutoText entry
Option+F7Find the next misspelling or grammatical error
Option+F8Run a macro
Option+F9Switch between all field codes and their results
+Shift+LLook up selected text on the Internet
Option+Shift+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

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The tutorial shows a few simple ways to insert bullet in Excel. We will also share some tips on how to quickly copy bullets to other cells and make your custom bulleted lists.

Microsoft Excel is primarily about numbers. But it is also used to work with text data such as to-do lists, bulletin boards, workflows, and the like. In this case presenting information in a right way is really important. And the best you can do to make your lists or steps easier to read is to use bullet points.

The bad news is Excel does not provide a built-in feature for bulleted lists like most word processors including Microsoft Word do. But that doesn't mean there is no way to insert bullet points in Excel. In fact, there are at least 8 different ways, and this tutorial covers them all!

How to insert bullet points in Excel using keyboard shortcuts

The quickest way to put a bullet symbol into a cell is this: select the cell and press one of the following combinations using the numeric keypad on your keyboard.

Alt + 7 or Alt + 0149 to insert a solid bullet.

Keyboard Shortcut For Adding Bullets

Alt + 9 to insert an empty bullet.

Apart from these standard bullets, you can also do some fancy bullet points in Excel like these ones:

Once a bullet symbol is inserted into a cell, you can drag the fill handle to copy it to adjacent cells:

To repeat bullet points in non-adjacent cells, select a cell with the bullet symbol and press Ctrl + C to copy it, then select another cell(s) where you want to have the bullets and press Ctrl + V to paste the copied symbol.

To add multiple bullet points to the same cell, insert the first bullet, hit Alt + Enter to make a line break, and then press one of the above key combinations again to insert a second bullet. As the result, you will have the entire bullet list in a single cell like shown in the screenshot below:

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Tips and notes:
  • If you are using a laptop that does not have a number pad, you can turn on Num Lock to emulate a numeric keypad. On most laptops, this can be done by pressing Shift + Num Lock or Fn + Num Lock.
  • To add a bullet symbol to a cell that already contains text, double-click the cell to enter the Edit mode, place the cursor where you want to insert the bullet, and then press Alt + 7 or Alt + 9.
  • In case you need to conditionally format your bulleted list or apply some formulas to it, say to count specific list items, it is easier to do if the items are normal text entries. In this case, you can put bullets in a separate column, align them right, and remove the border between the two columns.

How to add bullet points in Excel using Symbol menu

If you don't have a number pad or forget a key combination, here's another quick easy way to insert bullet in Excel:

  1. Select a cell where you want to add a bullet point.
  2. On the Insert tab, in the Symbols group, click Symbol.
  3. Optionally, select the font of your choosing in the Font box. Or, go with the default (normal text) option.
  4. Select the symbol you'd like to use for your bulleted list and click Insert.
  5. Close the Symbol dialog box. Done!

If you have difficulties finding a bullet icon among other symbols, type one of the following codes in the Character code box:

Bullet SymbolCode
2022
25CF
25E6
25CB
25CC

For example, that's how you can quickly find and insert a small filled bullet point:

Tip. If you'd like to insert a few bullets into the same cell, the fastest way is this: select the desired symbol, and click the Insert button several times. Put the cursor between the first and second symbols and hit Alt + Enter to move the second bullet to a new line. Then do the same for the subsequent bullets:

Copy a bulleted list from Word

In case you have already created a bulleted list in Microsoft Word or another word processer program, you can easily transfer it to Excel from there.

Simply, select your bulleted list in Word and press Ctrl + C to copy it. Then, do one of the following:

  • To insert the entire list into one cell, double-click the cell, and press Ctrl + V.
  • To put list items into separate cells, click the cell where you want the first item to appear and press Ctrl + V.

How to do bullet points in Excel using formulas

In situations when you want to insert bullets into multiple cells at a time, the CHAR function may prove helpful. It can return a specific character based on the character set used by your computer: Windows-1252 on Windows and Mac OS Roman on Mac.

On Windows, the character code for a filled round bullet is 149, so the formula goes as follows:

=CHAR(149)

To add bullets to multiple cells in one go, perform these steps:

  1. Select all the cells where you want to put bullet points.
  2. Type this formula in the formula bar: =CHAR(149)
  3. Press Ctrl + Enter to insert the formula into all the selected cells.

This method comes in especially handy when you already have some items in another column and you want to quickly create a bulleted list with those items. To have it done, concatenate a bullet symbol, space character, and cell value.

With the first item in A2, the formula for B2 takes the following shape:

=CHAR(149)&' '&A2

Now, drag the formula up to the last cell with data, and your bulleted list is ready:

Tip. If you'd rather have your bulleted list as values, not formulas, fixing this is a matter of seconds: select the bulleted items (formula cells), press Ctrl + C to copy them, right-click the selected cells, and then click Paste Special > Values.

How to put bullet points in Excel using special fonts

In Microsoft Excel, there are a couple of fonts with nice bullet symbols, e.g. Wingdings and Webdings. But the real beauty of this method is that it lets you type a bullet character straight into a cell. Here's what you do:

  1. Select the cell where you want to put a bullet point.
  2. On the Home tab, in the Font group, change font to Wingdings.
  3. Type a small 'l' letter to insert a filled circle bullet (●) or 'n' to add a square bullet point (■) or some other letter shown in the screenshot below:

You can insert even more bullet symbols by using the CHAR function. The point is that standard keyboards have only around 100 keys while every font set has 256 characters, meaning more than half of those characters cannot be entered directly from a keyboard.

Please remember, to make the bullet points shown in the image below, the font of the formula cells should be set to Wingdings:

Create a custom format for bullet points

If you want to spare the trouble of inserting bullet symbols into every cell over and over again, make a custom number format that will insert bullet points in Excel automatically.

Select a cell or a range of cells where you want to add bullets, and do the following:

  1. Press Ctrl + 1 or right-click the selected cells and choose Format Cells… from the context menu.
  2. On the Number tab, under Category, select Custom.
  3. In the Type box, enter one of the following codes without quotation marks:
    • '● @' (solid bullets) - press Alt + 7 on the numeric keypad, type a space, and then type @ as a text placeholder.
    • '○ @' (unfilled bullets) - press Alt + 9 on the numeric keypad, enter a space, and type the @ character.
  4. Click OK.

Shortcut For Bullet Points In Word Mac Free

And now, whenever you want to add bullet points in Excel, select the target cells, open the Format Cells dialog, select the custom number format we've just created, and click OK to apply it to the selected cells. You can also copy this format in the usual way using Excel's Format Painter.

Keyboard Shortcut Bullet Point Mac

Insert bullet points in a text box

If you don't mind using text boxes in your worksheets, then you'll have a more straightforward way to inset bullets in Excel. Here's how:

Shortcut For Bullet Points

  1. Go to the Insert tab, Text group, and click the Text Box button:
  2. In the worksheet, click where you want to have the text box and drag it to the desired size.
    Tip. For the text box to look tidier, hold the Alt key when dragging to align the edges of the text box with the cell borders.
  3. Type the list items in the text box.
  4. Select the lines you want to turn into bullet points, right-click on them, and then click the little arrow next to Bullets:
  5. Now, you can take your pick of any of the redefined bullet points. As you scroll over different bullet types, Excel will show a preview in the text box. You can also create your own bullet type by clicking Bullets and Numbering… > Customize.

For this example, I have selected Filled Square Bullets, and there we have it - our own bulleted list in Excel:

How to make bullet points in Excel using SmartArt

The best part is saved for the last :) If you are looking for something more creative and elaborate, use the SmartArt feature available in Excel 2007, 2010, 2013 and 2016.

Shortcut For Bullet Points Word

  1. Go to the Insert tab > Illustrations group and click on SmartArt.
  2. Under Categories, select List, click the graphic you'd like to add, and click OK. For this example, we are going to use Vertical Bullet List.
  3. With the SmartArt graphic selected, type your list items on the text pane, and Excel will add bullets automatically as you type:
  4. When finished, switch to the SmartArt Tools tabs and craft your bullet list by playing around with colors, layouts, shape and text effects, etc.

To give you some ideas, here are the options I used to embellish my Excel bulleted list a bit further:

These are the methods I know to insert bullet points in Excel. If someone knows a better technique, please do share in comments. I thank you for reading and hope to see you on our blog next week!

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